Personal Administrative Assistant

Benchmark International is now looking for an individual to report to the individual serving as the Managing Partner of the Major Transaction Team and General Counsel of Benchmark International (the “GC/MP”) and will assist all other members of the Major Transaction Team (currently 6) and Legal Department (currently 1) (the “MTT/LD” as directed by the GC/MP.

Essential Duties and Responsibilities:

• Assist GC/MP with a variety of professional and personal tasks.
• Act as the point of contact between the GC/MP and internal/external clients.
• Act as the point of contact between the GC/MP and Central organization.
• Maintain calendar of GC/MP and MTT/LD conference room(s).
• Clean MTT/LD conference room(s) between meetings.
• Prepare materials for MTT/LD presentations.
• Screen and direct phone calls and distribute correspondence for MTT/LD
• Maintain communication during business hours with GC/MP while he is out of the office.
• Gain an understanding of clients and their points of contact in MTT portfolio.
• Gain an understanding of the company’s open litigation matters and points of contact for each.
• Attend meetings, take detailed notes and deliver a full report for MTT/LD.
• Handle requests and queries for MTT/LD appropriately.
• Manage diary and schedule meetings and appointments of GC/MP.
• Make travel arrangements for MTT/LD.
• Take dictation and minutes from GC/MD.
• Procure office supplies for MTT/LD.
• Produce reports, presentations and briefs for GC/MD.
• Maintain electronic office filing system for MTT/LD.
• Monitor professional licenses of the employees of the MTT/LD.
• Book travel for the MTT/LD.
• Schedule meetings for the GC/MD.
• Answer calls and emails for the GC/MD.
• Proofread and edit written material produced by MTT/LD.
• Research industries and third-party mergers and acquisitions activity.
• Plan and coordinate MTT team activities.
• Maintain receipts for and reconcile receipts to MTT credit card monthly.
• Ability to fill in for main office receptionist (after being trained on relevant equipment).
• Attend office in business formal attire Monday through Friday from 8:30 am to 5:30 pm with a one-hour lunch break.
• Arrange delivery of lunch.
• Occasionally drive within the Tampa Bay area on assigned tasks.
• Arrange travel and activities for clients visiting Tampa Bay area and occasionally act as a guide.
• Other routine and clerical duties necessary to free up GC/MP time.

Supervisory Responsibilities:
No Supervisory Responsibilities

Qualification/Requirements:

• Must be able to work in the office 100% of the time as this is not a remote or hybrid position.
• Strong interpersonal skills.
• Tech-savvy and experienced with MS Word, Office, Excel, and PowerPoint.
• Excellent verbal and written communications skills including solid grammar and writing structure.
• Active listening and good communication skills.
• Proactive approach to problem-solving.
• Ability to maintain pleasant and professional disposition and tone in person, on phone, and vie email.
• Ability to multitask and prioritize daily workload.
• Strong time-management and organization skills.
• Proven work experience as a personal assistant for at least 10 years.
• Knowledge of office management systems and procedures.
• Outstanding organizational and time management skills.
• Up to date with the latest office gadgets and applications.
• Maintenance of a valid driver’s license and auto insurance.
• Discretion and confidentiality.

Education/Training/Experience:
Bachelor’s degree and ten years’ experience as a personal or executive assistant.

Physical Demands:

• Moderate physical activity performing somewhat strenuous daily activities of a primarily administrative nature, including sitting and/or standing for extended periods of time with the ability to lift up to 25 lbs. regularly and up to 50 lbs. occasionally. 
• Ability to drive in a safe manner.
• Manual dexterity sufficient to reach/handle items, work with the fingers, and perceive attributes of objects and materials.

Travel Demands:
Occasional local travel.

Expected Hours:
Office hours are 8:30am to 5:30pm local time, Monday through Friday, with one hour for lunch and after-hours attendance in the office as needed.

Salary
As a member of the Major Transaction team, you will receive an annual salary of $40,500 - 48,000 paid bi-weekly. 

Benefits
All Benchmark International positions offer paid time off, standard holidays, and community service days. Employees are eligible for highly competitive company-subsidized medical, dental, vision, and AD&D insurance; 401k with company matching; flexible spending accounts; and flexible dependent care assistance accounts. Quarterly team outings and standing desks are employee favorites at present.

Social Responsibility
Benchmark International is an active, contributing member of the communities in which we work. The company participates in significant charitable giving opportunities throughout the year. Many of the recipient charities have been identified by our individual employees as a result of their personal passions for supporting particular needs. In addition, each employee is encouraged to use two paid work days per year to provide their labor and skills to the community.

Company Overview
Benchmark International is one of the world’s leading merger and acquisitions specialists specializing in the sale of mid-market companies. We are looking to recruit some of the most talented and exceptional individuals within the state. With offices throughout the world, we are in touch with all the major acquirers and consolidators who are constantly seeking both on and off market opportunities across all sectors. Our typical transactions fall broadly within the $1MM to $500MM ‘mid-market value range’. Our unique and dynamic international offering presents our clients with unparalleled global coverage, allowing them access through our exclusive databases and business intelligence facilities to both international markets and local representation. Our clients include entrepreneurs and owner-managed businesses.

Our US headquarters in Tampa opened in mid-2012 and we continue to grow as our domestic client base and international buyer-contacts expand. We offer our clients a unique business proposition that has resonated well with the US market as it has previously with markets in other countries. Recognizing that the US M&A markets are the most robust in the world, particularly in this coveted middle-market range, we are planning to continue to grow our US presence in the coming years. Coming on board now presents employees with the opportunity to ride this wave of growth. Benchmark International has always promoted from within and we look forward to bringing talent onboard as the next generation of Benchmark International’s leaders.

Unfortunately, Benchmark International is not in a position to sponsor visas for candidates at this time.

Benchmark International provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. The Company takes allegations of discrimination, harassment, and retaliation seriously, and will promptly investigate when such behavior is reported.